Consulting for Conferences and Weddings

DMC and PCO Assistance

DMC Destination Management Company and PCO Professional Conference Organiser If you are a destination management company (DMC) or a professional conference organiser (PCO) and you need adhoc assistance with any events, incentives, conferences and meetings, we are here to assist.

We speak French and German and have worked with most venues in Cape Town and many regional favourites.

We understand confidentiality and we are happy to assist in a Project Management capacity or on an and event by event basis or even a function by function basis.

We have all run our own groups, worked internationally and locally.

Conferences

Events Project Management for ConferencesEvents Ensemble can manage your conferences from conception to the actual event

We manage:

  • Liaising with business divisions
  • Liaising with all suppliers
  • Printing of conference collateral
  • Conference accommodation bookings
  • Conference transport requirements
  • Conference events – including F&B selection, décor, entertainment etc
  • Set up of meeting rooms as per clients request
  • Sourcing of conference gifts
  • Registration for all delegates
Or... we can give you on site assistance only.

On site conference assistance
If you choose to keep your conference planning 'in-office' we can assist with the running of the conference on site – at a daily rate.

Delegation to conferences abroad
If your company send delegates abroad to international conferences, Events Ensemble can assist in the following way:
  • Registering delegates for the specific conference on line
  • Booking accommodation and transport solutions abroad
  • Booking dinner venues for prospective business dinners
  • Booking pre/post tours
  • Visa management
  • Information on the host city and creation of an information booklet outlining all conference, city and traveling details.

Wedding Planning

Wedding On Site AssistanceAssistance and advice with the selection of the venues for the ceremony and the reception.

Assistance with the selection of the following services:

  • Stationery – save the date, invites, order of service, menu's, name cards, thank you cards
  • Photographers / videographers
  • The minister/ legal authority
  • Mobile caterers
  • Make-up artists and hair stylists
  • Transportation
  • Entertainment including live music and DJs
  • Florists
  • Mobile Bar service
  • Accommodation for bridal party & family
  • Supply of information on tours, accommodation and facilities available to other guests
  • Selection of menu's including pairing of wines with menu chosen

On site Wedding Assistance:
Some brides (and grooms) like to arrange all details of their special day on their own, but do not want to be bothered running after the chef, DJ or photographer on the day of their wedding! Events Together offer a service of "on site coordination"

  • Meeting with the couple before the wedding to ensure that all details of the wedding have been planned and are in order
  • Creating an action plan for the bride, groom and family members – so that everyone is on the same page and no one needs to bug the bride for details on her wedding day! (the action plan is a comprehensive timing schedule / programme for the day of the wedding.)
  • On-site facilitator at the wedding, both at the ceremony and reception, ensuring that all details are in order, to name a few!
  • Florist has arrived on site, AV equipment and musicians/ AV technician/ DJ are on site. Ensuring confetti is in the baskets and ready to be thrown, Order of service sheets have been printed and are ready to be handed out, the bride and groom are given a mint before the service starts to ensure fresh breath!
  • Overseeing the reception so that the bride and groom can focus on each other and enjoy celebrating with their friends and family and not have to worry about when the main course will be served!

If you would like to make use of only our on-site assistance, we would love to assist you! (i.e: we will do this without having planned the entire wedding)

North America
New York City
Chicago
Las Vegas
Atlanta
Austin
Orlando
Miami
Phoenix
San Diego
Dallas
Seattle
Vancouver

Europe
Paris
Rome
Prague
London
Edinburgh
Dublin
Vienna
Barcelona
Verbier
Athens

Africa
Cape Town Johannesburg
Malawi
Zimbabwe

Asia
Bali
Vietnam
Seoul